A Party to end ALL Parties!

Golden Square A Party to end ALL Parties!

v Golden Square Financial Accounts/ Forecasts for COY 2003

Bigger Picture Funding – COY

· Money Guaranteed £9,000.00. Money Owed £4,978.50. Actual Available £2,000.00.

Type of Funding Allocated and guaranteed	Amount Available
Salaries	£7,000.00
General Essential Event Costs	£2,000.00

Project / Item	Cost	Actual Paid/ agreement	Funding Source	Deficit
Wages- Invoiced Directly to HVA.	£ 4,201.50	£4,201.50	· The Bigger Picture	£0.
Amount Outstanding Wages	£ 2,798.50	£0	· The Bigger Picture	£2,798.50
Amount Outstanding Essential Costs	£2,000.00	£0	· The Bigger Picture	£2,000.00

· COY Day

Project/ Item	Cost	Available funds	Funding Source	Funding Source Project area	Pending Applications	Additional Notes
PA System	£300.00	£300.00	Big Pic	Essential Costs	Big Pic
First Aid Provision	£100.00	£100.00	Big Pic	Essential Costs	Big Pic
Walkie Talkies	£176.25	£176.25	Big Pic	Essential Costs	Big Pic
Fire Extinguishers	Centre	to	Supply	All	Fire	Extinguishers
Stewards	£100.00	£100.00	Big Pic	Essential Costs	Big Pic
Miscellaneous Costs	£50.00	£50.00	Big Pic	Essential Costs	Big Pic
Insurance Costs	£769.00	£769.00	Big Pic	Essential Costs	Big Pic
Total	£1495.25	£1495.25		Essential Costs

Expenditure to date: Breakdown on Essential Costs

Type of Cost	Amount Spent	Funding Source
E vent Insurance-Launch	£145.00 inc VAT	COY Essential Costs – Big Pic
Public Liability and Employment Liability Insurance	£624.00 inc VAT	COY Essential Costs – Big Pic
Total	£ 1,198.89

· General Publicity Costs £2,100.00 Budget: LNF£1,100 + UK Youth (Publicity and Promo) £1,000

Project/ Item	Cost	Available funds	Funding Source	Funding Source Project area	Actual	Additional Notes
General Posters for COY	£746.12	£746.12	· UK Youth/ LNF	· Event Costs (LNF & UKY)	£746.12 inc VAT.	‘Danger’ Money on Repro
General Postcards for COY	£ 338.40	£338.40	· UK Youth/ LNF	· Event Costs (LNF & UKY)	£338.40 inc VAT	‘Danger’ Money on Repro
Concert Posters	£500.00	£500.00	· UK Youth/ LNF	· Publicity & Promo (UKY) · Event Costs (LNF)	PENDING
Banner	£300.00	£300.00	· UK Youth/ LNF	· Event Costs (LNF) & Publicity & Promo (UKY)	PENDING
Total	£	£2,100.00 Total available	· Various		£1084.52 spent
Unspent Budget Available (Allocated)	£800.00 allocated	£1015.48 Left			£ 800.00 allocated to be spent

*These will be bought if budget allows

T-Shirts

£1,500.00

£215.48

· UK Youth Initiatives -Rap Off

Type of Cost	Amount Available
Admin Costs. i.e. Printing and paper etc. (Dream Weaver)	£500.00
Publicity and Promotion Costs	£1,000.00
Workshops Facilitation i.e trainers, leaders, room hire	£800.00
Volunteer Expenses	£300.00
Studio Time, Production Costs, Reproduction Costs	£2,600.00
Event Costs	£1000.00

Type of Cost	Amount Spent	Project Cost Breakdown
Lee Hannon	£ 200.00	Volunteer Expenses
Carpe Diem-Dream weaver Licence Fee	£343.99 inc VAT	Admin Costs
Carpe Diem- Website Domain Name Renewal	£ 79.90 inc VAT	Admin Costs

· Rap Off

Project/ Item	Cost	Available funds	Funding Source	Funding Source Project area	Additional Notes	Actual Spent
Publicity and Promotion	£1,000.00	£1,000.00	UK Youth Initiatives	Publicity and Promotion costs	Posters Budget
Workshop Facilitation	Tony Lawson: £800.00	£800.00	UK Youth Initiatives	Workshop Facilitation	Awaiting invoices
Volunteer Expenses		£300.00	UK Youth Initiatives	Volunteer Expenses
Studio Time & Production Costs	£1000.00 Studio £1,000.00 Tony Bird £300.00 Tony Lawson	£2,600.00	UK Youth Initiatives	Studio Time, Production Costs	£300.00 surplus for Reproduction: CD’s etc.
Event Costs		£1,000.00	UK Youth Initiatives	Event Costs	SEE NOTES ON FINAL PAGE. CAN BE USED TO COVER EVENT COSTS.
*Potentially use some of event costs for Rappers	Prizes Expenses

· Expenditure to Date: Breakdown on Costs

Type of Cost	Amount Spent
Rap Workshop Facilitation-Moss Side Power House	£25.00 inc VAT

· Local Network Fund-Sports Stars and Filmstars

Type of Cost	Amount Available
Event Costs	£1,100.00
Total	£7,000.00

· Sports Stars

Project/ Item	Cost	Available funds	Funding Source	Funding Source Project area	Additional Notes
Volunteer Expenses	£400.00	£400.00	LNF	Volunteer Expenses
Event Costs	£500.00	£500.00	LNF	Event Costs	· prizes etc. · MONEY NOT YET ALLOCATED
Total	£900.00	£900.00			· £200.00 NOT YET ALLOCATED

· Film Stars

Project/ Item	Cost	Available funds	Funding Source	Funding Source Project area	Additional Notes	Actual
Event Costs (Summarised Below)	(£700.00)	(£700.00)	LNF	Event Costs	£528.00 allocated already.
* Materials/ Costumes	£ 250.00	£ 250.00	LNF	Event Costs	-
* Materials –Set design	£78.00	£78.00	LNF	Event Costs	-	£78.00
* Props	£50.00	£50.00	LNF	Event Costs	-
* License and Script Hire	£150.00	£150.00	LNF	Event Costs	-	£150.00 inc. VAT
Total	£528.00	£528.00			Surplus £172.00 BUT will be needed.

Funding Sources

Funding Allocated and guaranteed	Amount Available
The Bigger Picture	£9,000.00 – (£6,201.50 actual)
Local Network Fund	£7,000.00
UK Youth Initiatives (£4,650.00)	£6,200.00 – (£4,650.00 actual )
Marks and Spencer	£250.00
Small Grants for Training	£486.25
Total	£22,936.25- (Actual Received to date : £18,588.25)

Suggestion

· Bigger Picture Money Remaining = £2,000.00

· Salaries

- Money can be spent on Salaries with details below to cover Essential event costs.

Money Due to Kelly: £2898.00

Money Due to Adam: £384.00

Total: £ 3282.00

· Essential Event Costs = £1495.25

· Event Costs from UK Youth (RAP)= £1,000.00

· Additional Miscellaneous donation from M & S= £250.00

· £1,250.00

Deficit of £ 245.25

· Pending Applications:

· Community Champions £2,000.00

· Warrington Charities Trust £500.

· Community Chest £500.